Help & Documentation

Two tabs at the top of the page: per-project margins, and a period management P&L.

• Project profitability — one row per project: revenue, direct cost, labor, margin, and margin %. This is accrual (it counts invoiced revenue and incurred costs, regardless of whether they're paid yet).
• BWA / P&L — a cash-basis statement for the period you pick: revenue received, operating costs by category, total cost, operating result, and operating margin.
• Use Project profitability to ask 'which jobs made money?' and the BWA to ask 'how is the business doing this quarter / year?'
• Both tabs respect the company switcher at the top when multi-company accounting is on — every figure is scoped to the selected company.

Each project row reconciles revenue against the costs booked to it. By default it covers the project's whole lifetime.

• Revenue is the net invoiced amount (excluding VAT) on that project's finalised invoices. Draft and cancelled invoices don't count.
• Direct cost is the net amount of expenses linked to the project. If you reclaim input VAT (Vorsteuer), VAT is removed; as a Kleinunternehmer (§19 UStG) the gross amount is the cost, since you can't reclaim it.
• Labor is the cost of approved and pending time entries booked to the project, drawn from time tracking.
• Margin is revenue minus direct cost minus labor; margin % is margin over revenue, with a small inline bar (green for a positive margin, red for a negative one).
• Rows are sorted by margin, best to worst. Click a project name to open its Budget tab and inspect the underlying invoices and expenses.

Anything not tied to a project still has to land somewhere, so the table reconciles to a grand total.

• Overhead (unlinked) gathers revenue and costs that aren't linked to any project — it's the italic row above the total.
• The Total row at the bottom sums every project plus Overhead, so the figures always reconcile to your overall revenue and cost.
• To move an amount out of Overhead, link the underlying invoice or expense to a project from its own screen — it then shifts to that project's row.

Labor is the one input on this page that isn't part of your normal accounting data.

• Labor totals are loaded from time tracking — the earnings on time entries with an approved or pending status, summed per project. Rejected or withdrawn timesheets don't count.
• Own labour (Eigenleistung) is not a cost. Time tracked by a crew member you marked as own labour on the project's Budget tab stays in the margin and shows as a small '+ … own labour' line under the labor amount, with a note explaining it — the same rule the Budget tab uses, so both show the same profit.
• 'Filter by period' narrows labor too: a week of time entries counts in the period its week starts in. Without the filter, labor covers the project's whole lifetime.
• If those costs can't be loaded, a warning appears and the margins shown exclude labor — they aren't silently wrong, just incomplete.

The second tab is a cash-basis operating statement for the selected period, reconciled to your EÜR.

• Revenue (cash received) is the income that actually landed in the period — paid invoices, dated by when the money arrived (the linked bank transaction, if there is one), plus cash-book income.
• Operating costs are listed per expense category, largest first, with no 'Other' roll-up. They include cash-book cash expenses. One-off fixed-asset disposals are left out, so the statement shows ordinary operations — the Overview and the Anlage EÜR do count them.
• Partly deductible costs count only with their deductible share — a Bewirtung receipt, for example, with 70 % of its net amount plus its full input VAT — exactly as in the Anlage EÜR.
• Total operating costs, the operating result (revenue minus all costs), and the operating margin close the statement.
• An empty state appears when no cash income or expenses fall in the chosen period.

Both tabs use the same period control: This month, Last month, This quarter, This year (the default), Last year, or a custom From / To range.

• On the BWA tab the period drives the whole statement, exactly like the Overview.
• On the Project profitability tab the table is lifetime by default. Tick 'Filter by period' to reveal the period control and narrow the rows to that span.
• The 'This' presets run to-date — This year is year-to-date, This quarter is quarter-to-date, This month is month-to-date — while 'Last' presets are the complete prior period.
• A note under the toggle tells you whether you're seeing lifetime or the selected period.

A few habits keep the figures honest and the comparisons fair.

• Link invoices and expenses to projects as you go — unlinked amounts pile up under Overhead and flatter or distort individual project margins.
• Finalise invoices and categorise expenses before trusting a period: draft documents don't count, and uncategorised costs blur the BWA's category lines.
• Treat margin % as the headline for comparing projects of different sizes; treat the BWA operating result as the headline for the business as a whole.