Help & Documentation

You edit the everyday fields straight in the row. Everyone on the project sees the same values, and they print on the gear-list PDF.

Quantity

— How many units you need — at least 1. It multiplies the item in the budget, sets how many camera slots the item gets, and is the total your providers' quantities add up to. To drop an item, remove the row rather than looking for a zero.

Item name

— Type to search. Suggestions come from your Device Library, your own and shared Owned Gear, the stock catalogue and names you have used before; favourites and recently picked devices rank first. Picking a suggestion links the row to that device, which is where its specs and compatibility data come from.

Details / notes

— One line of free text — a rental reference, a handling note, "with top handle". It is shared with every collaborator and printed after the item name on the gear-list PDF.

Status

— Needed, Requested, Approved, Picked up or Canceled. Status prints on the PDF when it is anything other than Needed.

Provider

— Who supplies the item — you (Owned Gear), a rental house or a crew member. One row can be split across several providers, each supplying part of the quantity.

Small markers beside the name and status tell you where an item came from and whether something needs attention.

Camera letters (A, B, …)

— The cameras this item is linked to, in each camera's colour. Set them in the Linked Cameras tab of the Edit Item dialog.

⚠ compatibility badge

— This row has a compatibility issue with another item in the list. Click it to read the issues.

Auto Gear badge

— An Auto Gear rule added the item; the badge shows the rule's name.

Project requirement

— The item was synced from the project's requirements.

Gear set icon

— The item came in as part of a gear set.

Availability Conflict

— A red warning triangle: the unit of your own gear is also booked on another project at the same time, or more units are asked for than you own. Click or tap it for the conflicting projects.

"1/2 picked up"

— On an item split across several providers, how many units have been ticked as picked up so far. The status only flips to Picked up once every provider's units are collected.

Components list

— Under a row linked to an Owned Gear item with components, the components are listed. Untick anything that is not part of this handover in the Edit Item dialog.

Comment bubble

— Number of comments on the item. Click it to open the thread under the row.

A row's specs — weight, power draw, mounts, inputs and outputs — are not typed into the gear list. They come from the device the row is linked to, and the Edit Item dialog shows them read-only under Specs.

• A row linked to a stock catalogue device or one of your custom devices — or named exactly like one — shows that device's specs.
• A free-text row that matches no device shows "Custom device — no factory attributes available."
• To change a spec, use Open in Device Library in the Edit Item dialog and edit the device there. The change reaches every row linked to that device.
• Mounts, video inputs and outputs, battery plates and power outputs are what the compatibility checks compare.

The Gear List tab is split into the departments Camera, Lighting, Grip and Audio. Inside each department you build your own categories — Lenses, Batteries, Media, whatever suits the job.

• Each department tab shows how many items it holds.
• Add category creates a category in the department you are looking at. The department decides which budget line its costs land in.
• Click a category's name to rename it, and drag its handle to reorder categories.
• Category notes hold rental references or packing hints for the whole category.
• The category's actions add items in other ways: Scan QR to add, Add Set, Add multiple and Import. Remove category deletes it after asking.
• To move items between categories, departments or projects, select them and use the bulk actions.
• Items can also sit in a named group that runs across categories ("A Cam unit", "Car rig"). Inside a category the items of a group are shown together under the group's name. Set it with Set group in the bulk actions or under Group in the Edit Item dialog; the Projects topic describes groups in full.

The pencil on a row opens the Edit Item dialog, titled with the item's name. It has the tabs Details, Linked Cameras, Providers and Comments.

Details

— Quantity, Details / notes, Alternative item with its Reason for alternative, Status, and Group — the gear-list group the item belongs to (No group, one of the project's groups, or New group…). Below them the read-only Specs of the linked device and — for an item from your Owned Gear with components — the Components list. The name itself is edited in the row, not here.

Linked Cameras

— Which camera each unit belongs to (see the next section).

Providers

— Who supplies how many units. Drag to reorder, change a provider's quantity, remove one, or use Add provider to add yourself as an Owned provider.

Comments

— The item's comment thread, with @mentions for project members.

• Quantity, details, alternative, status and camera links wait for Save Changes (or ⌘/Ctrl + Enter). Closing with unsaved edits asks whether to discard them.
• Provider changes, comments, component ticks and the Group choice apply straight away.
• If a collaborator changes the item while you have it open, a banner says so and your unsaved edits are kept.
• Open in Device Library jumps to the linked device; View Linked Sub-Rental appears when the item comes from a sub-rental.
• Move to temp gear (or Move to gear list) moves the item between the regular gear list and Temporary gear in one click.
• When tracked changes are on, Accept change to baseline accepts this item's change.
• Delete removes the item after a confirmation.

On a multi-camera job, the Linked Cameras tab says which camera build each unit of an item belongs to.

• There is one slot per unit — Unit 1, Unit 2, … — so an item with quantity 3 gets three slots. Raise the quantity on the Details tab to add slots.
• Each slot offers the project's cameras (A Cam, B Cam, …), taken from its camera packages, plus Unassigned and Custom… for a label of your own.
• Linked items show the camera's coloured letter in the row, and the camera appears next to the item on the gear-list PDF.
• Set a slot back to Unassigned to remove the link.

As soon as the gear list holds a camera, the app compares the cameras with the lenses, batteries and monitors in the list, using the stock catalogue's data. Problems appear as a ⚠ badge on the affected row and in the collapsible Compatibility Issues panel at the top of the Gear List tab, counted as errors and warnings.

Lens Mount

— An error when a lens fits none of the cameras, even with an adapter the camera data declares. A warning with an adapter suggestion when the flange distance would allow a third-party adapter (an EF lens on an E-mount body, say).

Image Circle

— A warning when a lens's image circle is smaller than every camera's sensor needs — vignetting is likely (an S16 lens on a full-frame body).

Battery Mount

— An error when a battery's mount matches no camera's battery plate. Spellings like V-Lock and V-Mount count as the same mount.

Video Signal

— An error when a monitor has no input that can take any camera's output; a warning when the path exists but loses bandwidth (a 12G-SDI camera into a 3G-SDI monitor).

Power Connector

— A warning when no camera power output matches an on-camera monitor's power input — it may need its own battery or a cable. Larger monitors are skipped because they bring their own power.

• Use Dismiss on an issue in the panel once you have dealt with it (the adapter is packed). The dismissal is saved with the project, so every collaborator stops seeing it.