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One row per piece of gear you own. The list is sortable, filterable, and virtualised — it stays responsive even with 1000+ items.

• Each item carries: name, category, purchase price, purchase date, serial number, condition (Mint / Good / Fair / Damaged / Out of Service), condition history timeline, maintenance log, optional photos, and free-text notes.
• Items are pulled from the device catalog (specs auto-fill — weight, power draw, mount, etc.) or created as custom devices if the catalog doesn't have the model.
• A custom device created from the Owned Gear picker is also added to your Device Library — one entry, two places to find it.
• A stats row at the top of the page shows item count, total quantity, how many items carry a serial number, gear-set count, and how many items are currently allocated to a project. The Sets tile opens the Sets tab. View Analytics under the row opens the Production Dashboard.
• The header holds the guided tour '?', "Print Labels", "New Set" and the main action "Add Gear". Search sits in the toolbar above the list. Every other action — Browse Device Library, Add Missing Data, Export PDF, Share My Gear, Present as Rental House — is in the "More" menu beside them, each with its written label instead of a bare icon. Share My Gear (public link or crew share, optionally with daily and weekly prices) is explained in the Sharing & Production Hub topic. On a phone "New Set" moves into "More" as well, so the title keeps its row; on a narrower computer window it does so too whenever it would otherwise push "Add Gear" onto a line of its own.
• Owned items can be assigned as the 'Owned' provider on any project gear list. The same physical item being on multiple projects is the basis for ROI tracking (see the Own Gear ROI topic).
• Storage location: each item can record where it lives when not on a job (Details step in the edit dialog). The field suggests locations you have already used, so the vocabulary converges instead of collecting spellings; the location shows as a chip on the gear list and the search finds items by it ("Van" lists everything in the van)
• RFID tag ID: each item can store the ID of an RFID tag stuck to it, so tagging the inventory can begin before any reader hardware is integrated. The ID resolves through the same scanner matcher as barcodes — an RFID reader that types its reads like a keyboard identifies items through the existing hardware-scanner path today, and the search finds items by tag ID
• Location history: every storage-location change is recorded automatically as a transfer (from → to, dated) — the last moves show under the field in the edit dialog, so "where has this body been" has an answer without any extra bookkeeping
• Scan an NFC tag: On an Android phone in Chrome, a "Scan NFC tag" button appears beside the camera scanner: tap it, then hold the tag against the phone. The tag identifies the item whether you wrote an asset ID onto it or it carries only its factory serial — both are tried, written IDs first. The button is not shown on desktop or on iPhone, where the browser cannot read NFC at all. Declining the permission prompt simply cancels; nothing is reported. This reads one tag per tap — it does not read a whole closed case at once.

The Individual Items tab has a Tiles | List switch beside the sort menu (beside Filters on a phone). Tiles is the default card layout; List is a spreadsheet of your gear, so you can compare many items at once.

• Click anywhere on a tile or list row to edit the item. Buttons inside it keep their own job.
• A tile shows a photo only when the item has one. On a phone a tile has no picture.
• Each item shows how many projects used it in the last six months and when it was last used, for example '4 projects in 6 months · last used 3 days ago'. This replaces the small bar chart.
• The list is a spreadsheet: drag a column edge to resize it, drag a header to move it. The Columns menu turns columns on and off and resets them, and the layout syncs to your devices. Sets, Usage, Purchase date and Notes are off by default; Name and Actions are always shown. On a phone the list is one compact row per item, without columns.
• The star, Add to Set and Edit are on the row; View calendar, View financials, History, Move to a rental house and Delete are in the ⋯ menu.
• Filters in use appear as chips under the toolbar. Remove one with its ✕ or use Clear all.
• Search, filters, sorting, selection (including Shift-click ranges) and dragging onto a set work the same in both layouts.
• Select all visible adds to the selection, so a selection a filter hides survives. Cancelling a move keeps the selection.
• A selected tile, list row, set card, picker row or menu row stays white with a brand ring and a ticked box. Chips, tabs, segments, step pills, calendar days and buttons stay filled.
• Tiles or List is remembered on this device only and is not synced. The Sets tab has its own switch.

On a phone the whole page scrolls, and everything a row or tile hides is one tap away.

• Each ⋯ opens a sheet with every action of that item or set. Add to Set opens as a second sheet. The star stays on the row.
• Sort is in the Filters sheet. Select all stays in the filter row, beside the view switch.
• A phone tile has no picture, and the list is one compact row per item.
• Most dialogs of an item or set open as bottom sheets, so the page stays where you left it.

Two paths: pull from the catalog (fast, specs pre-filled) or create a custom device (for DIY rigs, rare or obsolete gear).

1. Owned Gear → 'Add Gear' (or 'Add first item' on an empty list).
2. Select Device opens on your library. Turn on 'Showing all devices' to include the stock catalogue; favourites and recently used devices stay on top. Click one or more devices to select them, then 'Add N Items'. Each becomes an item with quantity 1; name, category, technical specs, weight, country of origin and the catalogue replacement value (in euros) are filled in. From the Device Library, 'Add to Owned Gear' on a device does the same for that one device.
3. If the catalog has no exact match, create a custom device directly from the picker: 'Create “…” as a new device' sits under the search field whenever you have typed something, even when the search also finds catalog gear. The custom entry lands in both the Device Library and Owned Gear.
4. Edit Gear opens on the new item — with several, one after the other ('2 of 3'; 'Skip remaining' closes the rest). Enter serial numbers, purchase date, condition and notes (Details step) and the purchase price (Value step).
5. Optionally upload a photo (Item step).
6. There is nothing to confirm: the item exists as soon as you add it, and every change in the editor saves itself. It is immediately usable in projects.

Gear pictures are scaled to 1024 px and saved as WebP — or as JPEG in Safari and on iPhone and iPad, which cannot write WebP — so the library stays quick to browse on a phone.

• Scaled so the longest side is at most 1024 px.
• Saved as WebP whatever you uploaded — JPEG, PNG, or an iPhone HEIC, which is converted first. Safari and every browser on iPhone and iPad cannot write WebP, so there a picture is saved as JPEG, or as PNG when it has transparent parts.
• Quality is stepped down only as far as needed to meet the size budget.
• A PNG does not stay a PNG: PNG is lossless, so a flat screenshot measured 170 KB as PNG against 38 KB as WebP.

On a project gear list, pick 'Owned' as the provider, then the item from your inventory ('Select owned gear'), or keep the 'Generic "Owned" Label' when no specific unit is chosen yet.

• The provider chip on the row reads 'Yours' — it names who supplies the item, never the item itself, which the row already prints. A chain icon beside it means that row is linked to one specific unit of your inventory; hover the icon to see which unit. No chain icon means a generic owned assignment with no unit picked yet.
• Availability conflicts (same item on two projects whose shoot windows overlap) are highlighted so you can resolve them before pickup.
• Project use (the item's day rate × project days) and sub-rental revenue (what the deal billed for the item) feed the item's View financials and the ROI dashboard.
• A unit counts as free only if no overlapping project and no other row of THIS project already holds it, so adding a device you own never hands your one unit to two rows. When a row's device link matches none of your gear, an identical name still finds it.
• PDFs export the owned gear as a separate provider block, so the rental house and the production each see only what's relevant to them.

1. Open the project's gear list, add a row or edit an existing one.
2. In the provider control, pick 'Owned' (your kit).
3. Pick the specific item from your owned-gear inventory. Items already in use on another active project are flagged.
4. There is no rate to enter on the row: ROI counts the item's own day rate (its custom rates when Custom Rates is on, else its own list price or the Device Library rate) × the project's days × the quantity. Set that rate once in the item's Value step → Rental Pricing.
5. Save the project.

Edit is in-place; remove is a permanent inventory action that doesn't touch project history.

• The editor is four steps — Item (photo, linked device, category, label), Details (quantity and status, serial number and purchase date, asset tag, storage location, RFID tag ID, condition, maintenance schedule, sharing, notes), Value (purchase price, rental pricing, linked expenses, depreciation, carnet, insurance) and Parts & log (components, wear & damage log, QR label, the projects using it). Tap any step in the rail to jump straight to it.
• On Details, Purchase Date sits beside Serial Number, per unit when there are several. Status sits beside Qty, and Asset Tag has its own row. The Value step's summary in the rail shows the price. The insurance editor has a Done button.
• A step is ticked only when it is actually satisfied, not because you passed through it. Only Item can earn a tick, and only once a device from the library is linked — that link is what powers pricing, sub-rentals and reports, and it is the one thing that blocks Save.
• Save works from any step, so you never have to page to the end to keep a change. On a phone the editor fills the screen with a back arrow at the top left; on a tablet or desktop it stays the right-side panel it has always been.
• Once a purchase price is entered, the Value step shows a Depreciation panel: Current Value, months owned, the share of the value remaining, the amount per year and the total so far. Depreciation Method is Straight-line, Declining-balance or None, over the Useful Life (Years) you enter (7 years when the field is empty), down to a residual value of 10 %. An item of €800 or less per unit is marked 'GWG · fully deducted' and written off in full in the year you bought it. For a Kleinunternehmer the purchase price is a gross price, so the limit is €952 per unit.
• Device suggestions show translated category and lens-kind badges and icons. In Version History, a row opens that version read-only.

1. Click anywhere on the tile or list row to open the editor.
2. Pick the step that holds what you want to change — Item, Details, Value, or Parts & log — and update it. The rail is tappable, so no field is more than one tap away.
3. Each change is written 600 ms after you stop, and the step bar shows Saving… then Saved. Cancel, ✕ and Escape write anything still pending before closing — they do not undo your changes. A Save refused because no device is linked keeps the editor open and says Not saved — link a device first.
4. To remove: click Delete on the row (in the ⋯ menu in the list layout) and confirm. The toast that follows offers Undo.
5. Removed items disappear from the inventory but stay in the history of past projects that referenced them — those records are independent.

Edit → Value → Rental Pricing decides the day rate quotes, rental summaries, sets, ROI and your public rental catalogue use for an item.

• Custom Rates off (default): the item uses its own list price if you entered one (Add Missing Data), else the rate of its linked Device Library device: the rate you set there, or the estimate from its replacement value. A list price of 0 means the item is free (included): it prices at 0 everywhere and does not take the Device Library rate. Leave the field empty to use the library rate. Device Library rates are in euros, so an item inherits one only when your account currency is EUR; in another currency it stays unpriced until you set a price (an estimate from the item's own replacement value still applies).
• The section says which, for example 'Using €79.00/day from the Device Library, estimated from the replacement value.' Change the library rate and every item linked to that device follows.
• Custom Rates on: the day and week rates you type here win. A custom day rate left empty or at 0 does not count as a price: the item then prices exactly as with Custom Rates off — in quotes, sets, sub-rentals, the rental summary and the Share My Gear link.
• An item's own Replacement Value (Value step) replaces the Device Library value for that item only, for insurance and the rental estimate. The field shows the library value as its placeholder; a rate set in the Device Library still wins. The purchase price is not used for rental.
• Shared gear with prices hidden carries no rate, estimated or not.

An item's Components section lists the parts that ship with it — front cap, hood, batteries, cables — and you decide what order they're read in.

1. Open the item and scroll to Components.
2. Add component adds a free-text part (name + quantity); Link owned item attaches another owned asset as a part instead.
3. Linking takes units, not the whole item: the picker shows how many units are still free and — for anything you own more than one of — a quantity box beside it (default 1). The units you don't take stay available for other items.
4. A linked item brings its own components with it, at any depth: link a cage into a camera and the cage's top handle, baseplate and rods are listed under it everywhere — the gear list, sub-rental lines, delivery and return notes, and your public catalogue. Expand the linked card to see exactly what comes along. You can chain this as far as you own it (camera ▸ cage ▸ top handle); the only thing refused is a link that would loop back on itself.
5. Drag the ☰ handle on the left of a card to reorder the list. The handle appears once there are two components.
6. Keyboard alternative: Tab to the handle, press Space, move with the arrow keys, press Space again to drop.
7. Close the item — the new order is saved with everything else you changed.

For curated catalogue devices the app knows the manufacturer's box contents, so a new item's parts list fills itself in — without ever touching parts you set yourself.

1. Add a piece of gear linked to a curated device — its Components section is already filled with the manufacturer's box contents (lamp head, reflector, control box, head cable, case, and so on).
2. Already own the item? Open it; if its Components list is empty and the device is curated, a button offers "Add the N parts this device ships with". Nothing is written until you click it.
3. Everything added is an ordinary component afterwards: rename it, change the quantity, add reference photos, reorder it, or delete the parts you didn't get.
4. Rental-house gear works identically — it shares the owned-gear shape and the same components editor.

Each item has a condition level. The level is persisted, history-tracked, and visible everywhere the item appears.

• Five levels: Mint, Good, Fair, Damaged, Out of Service.
• Every change is recorded under Condition History with a timestamp and optional note.
• The Owned Gear list can be filtered by condition — useful for periodic 'what needs attention' reviews.
• Condition is shown in the project gear list and in PDF exports.
• On an Owned Gear tile the condition badge appears only for Fair, Damaged and Out of Service, so the items that need attention stand out. Mint and Good tiles show none. The list view and the condition filters still show every level.
• On a phone the filters collapse into one 'Filters' button carrying the number of active filters, with the view switch, Select all and the result count on the same row. Tap it to pick conditions, the category/brand/attribute chips and the sort order. Larger screens keep the full toolbar.

Two halves of one lifecycle. History on an item opens Maintenance & Service, whose History tab records what has been done and whose Schedule & Reminders tab plans what is coming up and drives the reminder notifications. The same schedule also sits on the Details step of Edit Gear.

• History tab: add entries with service type, date, cost, and notes — sensor cleanings, firmware updates, repair invoices. Leaving a half-filled entry asks first, also with Back.
• Completing a repair prompts you to update the condition level — Damaged → Good or Mint, etc.
• Maintenance history is shown alongside the condition history for a single lifecycle view.
• Schedule & Reminders tab (also on the Details step of Edit Gear): create one-off or recurring maintenance tasks. Each task carries a type, a due date, and optional notes.
• Recurring tasks repeat on an interval you set in weeks or months. Mark a task complete or delete it from the list; completing a recurring task books its next date.
• Stats row shows Total / Done / Overdue / Upcoming at a glance, and a 'Maintenance Due Soon' alert flags tasks due within the next 7 days.
• Reminders is a switch on the Schedule & Reminders tab. It controls whether this item's schedule fires maintenance reminder notifications; the history log never does.

The condition level isn't just informational — it gates project assignment.

• Out of Service: hard-blocked. The item cannot be picked as the provider on a project gear-list row until the condition is upgraded.
• Damaged or Fair: soft-warning. A confirmation dialog appears before assignment, with the condition note visible. The production can still accept the item knowingly.
• Mint and Good: no warning.
• Delivery and return PDFs include a colour-coded Condition column so the recipient sees the state at the moment of pickup.

Digital interactive scratch sheets for documenting the physical condition of gear at pickup and return. Available from the Owned Gear detail modal for any category that has a condition diagram.

• Available for any category with a condition diagram — lenses, monitors, cameras, gimbals, FIZ/focus motors, viewfinders, and director monitors — the categories where physical condition is most disputed.
• With Mark on, click the diagram to drop a numbered damage marker; add a description per marker ('scratch on front element', 'dead pixel bottom-left'). With Draw on, drag along a scratch to draw it as a line. Marks are listed under the drawing, so you can select one without a pointer.
• Capture two signatures — typically 1st AC and Rental Manager — for mutual acknowledgement.
• Optionally upload a scan of a paper condition sheet to overlay on the diagram.
• Archive the current state and start fresh at the next check-in. Each archived state is timestamped and retained. Archive & Reset needs at least one mark, and its confirmation says that the condition is set to Mint and a log row is added. On a phone Archive & Reset and the scan sit in the ⋯ menu.
• 'Print blank sheet' generates a PDF for offline use on set.
• Cancel, ✕ and Esc ask before they drop unsaved marks, answers or signatures.
• A rejected audit can be audited again: the note's Condition step offers 'Audit again →'.

1. Open an owned-gear item in an eligible category → 'Digital Check-In'.
2. Drop markers on the diagram, or draw a line along a scratch, for any existing damage.
3. Add a description per mark.
4. Capture 1st AC signature, then Rental Manager signature.
5. Save. The sheet is linked to the item.
6. On return, 'Archive & Reset' starts a clean sheet for the next cycle.

A long scratch does not have to be a dot. Draw it as a line, on the sheet or in full screen. It works in Check-In and in the Renter Condition Audit.

• With Draw on, the Thickness slider and Colour sit in the tool row. Thickness goes from 0.2 to 12 px in steps of 0.1 px: use the slider for a big change, minus and plus for the last tenth, or type the value. They set the next line, or the selected one. A dot keeps its three steps of Severity.
• Tapped in the wrong place? Choose Move under the drawing and tap the mark: drag it to where it belongs, drag a corner of a line's frame to scale it, and Undo takes it back. Full screen has the same tool, with room to zoom.
• Review and View history compare lines as Added, Modified or Removed.
• Full screen opens the drawing over the whole window, one panel at full size or All. The tools are Move, Mark, Draw and New line.
• With Move, drag a frame to move a line or dot, drag a corner to scale it, and use the trash to delete it. Undo takes back every step.
• Zoom changes the view only: minus, plus, the percentage fits the window; wheel or trackpad; two fingers on touch.
• Done or Esc returns to the sheet with everything on it.
• Only what this audit added can be changed. A mark from an earlier audit is grey, can be selected to read, and cannot be changed.
• On a phone full screen works upright and on its side, and descriptions are written back on the sheet.

1. Under the drawing, choose Draw and drag along the scratch.
2. The line stays on the part it started on, gets the next number and a row in the marks list.
3. Add a description in its row. The line prints on the sheet.

An audit keeps its history, and any check can say more than OK, Issue or N/A.

• The arrows above the drawing step through saved audits with their date, kind, author and status. An older audit is read-only; Back to this audit keeps your work.
• Any check can carry a note through the note button. A note stays when the result changes and prints with the check.
• Only an Issue's text goes on the damage report.
• Checks that ask you to write something down, such as Hour meter / firmware noted, show the field from the start.

A project's Rental tab prints blank condition sheets in bulk for the gear on THAT job's list — not for your whole owned-gear library.

• Two buttons sit on the Rental tab's 'Prep' stage, under 'Print Gear Labels': 'Lens scratch sheets' and 'Camera, filter & monitor scratch sheets'. Each prints its own multi-page PDF.
• Cameras share the second button rather than adding a third. Filters and monitors are together because both are inspected as a single flat optical surface.
• The source is the project's gear list — the categories and items you built for this job. A rental house with forty lenses in stock gets sheets for the two that are going out.
• One sheet per physical unit: a line with a quantity of three prints three identical blank sheets, because a condition sheet documents one piece of gear.
• A quantity above 50 on a single line is capped, so one slipped keystroke cannot produce a print job of hundreds of pages.
• The number on each button is the sheet count it will print — 'Lens scratch sheets (12)'. A count of zero disables the button, and both are hidden when the list holds nothing eligible or you are viewing the project read-only.
• The sheets print in your app language — headings, column labels, the damage-notes box, the signature lines and the page footer.

1. Open the project → Rental tab → 'Prep' stage.
2. Check the count on each button — that is how many sheets you will get.
3. Click a button; the PDF downloads named after the project.
4. Print and take them to the prep.

The condition audit adapts to the kind of gear. What it draws, what it asks, and whether it runs at all is decided per family.

• Which items are audited is decided by the item's FAMILY, not by a keyword in its name. Lenses, filters, camera bodies, drones and their controllers are audited by default; every other family is opt-in per item with the 'Audit this item on pickup and return' switch in the gear detail modal.
• The audit only draws what it can draw honestly. The shapes are: a lens (front and back), a filter, a camera sensor (3:2, 4:3 open gate, 16:9 or 17:9), a monitor panel, a viewfinder, a drone airframe, a controller screen, and 'notes only'. Everything else records damage as WHERE / WHAT rows plus a free-text note — a drawing is worth marking only if you can point at it and recognise the part.
• Filters come in every format a matte box actually takes — 4×4", 4×5.65", 5.65×5.65", 6×6", screw-in round, Ø138 mm drop-in and Ø95 mm drop-in (the Tilta Mirage / Vaxis magnetic size, which is NOT the Ø95 lens thread) — plus a rotating version of each tray size and of the screw-in. A rotating VND or rota pola (Tilta Mirage, ARRI Rota Pol) draws as the frame with its turning disc inside it and an index mark at 12 o'clock, so a chip in the frame and a scratch on the glass land on different parts of the drawing.
• Monitors draw at the panel's real aspect: 16:9, 16:10, 17:9 DCI, 3:2, 4:3 or 21:9 ultrawide. Pick the one your display actually is — a mark placed two thirds across a 16:9 rectangle is not two thirds across a 21:9 screen.
• Drones draw as the airframe seen from above — rotors, arms, shell, camera and landing gear — with the nose pointing up, so a mark lands on the part you are holding. Four airframes cover the library: a plain quad with a nose camera, a quad with ducted or fully guarded props (Avata, Neo, Flip), a quad with the gimbal slung under the belly (Inspire, Airpeak, Phantom), and a heavy lift whose camera is a separate item — that one marks the payload MOUNT rather than a gimbal it does not own.
• A drone's checks are the failure modes of an airframe, not of a camera body: chipped or mispaired props, motor bearings, arm hinges and folding locks, gimbal travel and its ribbon, the obstacle-avoidance and downward-vision lenses, shell and antennae, battery-bay contacts, and a compass/IMU calibration with the flight hours noted.
• A pilot's CONTROLLER is audited as a controller, not as the aircraft. It used to share the drone's category, so an RC opened its sheet on a quadcopter — and before that, on a camera sensor. Its checks are the failure modes of a handheld radio: stick centring and drift, a cracked or delaminated screen, antennae and their hinges, the phone clamp, buttons and wheels, the battery and charge port, whether it still pairs and holds the link, and the shell.
• A controller draws its SCREEN, and only its screen. That is the one part of a radio a mark can point at — a crack in the lower-right corner of a 16:9 display is a place, while a stick, an antenna hinge and a clamp are not: there are two identical sticks and no honest drawing tells them apart. Those are checks instead. Screens come in 16:9 (DJI RC Pro, RC 2), 16:10 (RC Plus) and 4:3 (Autel Smart Controller V3).
• A controller with no screen of its own — an RC-N1 or an Inspire 2 remote, which clamp your phone — draws nothing and still runs the full checklist. That is the default for any controller whose display the catalogue cannot vouch for, so the sheet never shows a screen on a radio that has none. Pick a screen shape yourself in the gear detail modal if yours has one.
• Pick the shape per device in the gear detail modal. If an item has none set, the audit itself asks once and remembers your answer.
• Each family still asks the right questions. Camera-support rigs check the suspension rope, springs and loose screws; lights check the fan and dead LEDs; batteries check drop damage and charging. Monitors and EVFs, tripods and grip, FIZ and radios, wireless video, and media/cases/cables each have their own list.
• Function checks are three-way: OK, Issue or N/A. 'Issue' opens a note field, and that text is what a drafted damage report quotes; any other result can carry a note through the note button. You cannot submit until every check is answered — an untouched list must never read as a clean bill of health.
• On a drawn shape, marks are numbered. Tap a mark to describe it, give it a colour (five, so a house can code scratch / chip / dirt) and a severity that sets how big it appears. The colour and severity carry to your next mark, so six chips on one element are set up once.
• A delivery-note audit starts from the marks already on that device, shown faded. Once the audit is approved it becomes the device's baseline, so today's findings are what the next audit starts from — each mark keeping its colour and severity. Marks from an earlier signed audit are grey, can be selected to read, and cannot be edited.
• A new audit never inherits the previous one's answers or damage rows. Marks carry forward, because yesterday's scratch is still on the glass; a function check does not, because 'the fan ran last month' is not evidence that it runs today.
• Sign with one tap using the signature stored under Settings → You & Your Company → Signature & Branding, instead of drawing one with a fingertip at the counter.
• Approving an audit that found new damage drafts a damage report for the same sub-rental, listing the new marks and failed checks with your own notes. It is a draft — you price it and file it; nothing is sent to the customer automatically.
• A camera body can audit more than its sensor. Switch on 'On-camera monitor' and 'Viewfinder / EVF' in the gear detail modal and each gets its own panel on the sheet, side by side with the sensor. They are optional because not every body has both — plenty of bodies ship with no built-in finder at all. A body whose Device Library entry has a built-in screen, such as a Sony FX3 or a Canon C70, starts with 'On-camera monitor' already on; switch it off there if you do not want it.
• Which extra parts an item can audit is decided by its FAMILY. A camera body offers its on-camera monitor and its viewfinder; other families offer what they are actually handed over with. A part that is its own kind of gear — a lens, an ND — brings its own drawing AND its own checks with it, so the ND is asked about coating and edge chips rather than about anything on the item carrying it. Each ticked part gets its own panel, in a fixed order, so adding one later never moves marks already recorded on the others. What it checks and draws is yours to pick: see 'What each ticked part checks and draws'.
• A display is audited on any device, not only on a camera body. When a device's Device Library entry lists a display — the control box of an Aputure LS 300d or Storm 700x, an amaran F22x or Halo, a DJI Power 2000, a V-mount or NP-F charger with a screen, a Tilta Nucleus-M II motor, handle or hand unit, a Hollyland Pyro, a MacBook or an iPad Air — the item is audited by default and every display gets its own panel (the Nucleus-M II hand unit has two). An iPad also gets its rear camera lens. Switch the audit off on the item to stop. A filter set such as the Vaxis 95mm IRND set is audited as its four filters, each with a front and a back. The same holds across the whole Device Library: every monitor and EVF, camera bodies with a built-in screen and finder, and action cameras and phones (their screen and lens glass).
• A drone keeps its aircraft when it audits more than itself. Tick its pilot controller, gimbal lens or ND filter — or audit a component beside it — and the airframe stays ONE drawing in one panel, with the extra parts beside it, instead of breaking into a labelled box per rotor. A mark still records the region it landed on, so 'front-left rotor' keeps meaning a place on the aircraft rather than a spot on the paper.
• Parts are the quick path; Components are the precise one. A part gives you one of a kind, drawn at that family's default shape. If you need three different NDs, or a specific screen size, add them in the Components list instead — each component carries its own name, family and shape.
• An external EVF has its own shape: the panel AND the eyepiece — eyecup, diopter ring and loupe glass. It used to borrow the flat monitor panel, which asked you to inspect a screen on a device whose most-damaged part is the rubber cup.
• Any panel can be marked 'not present' during the audit — tap it in the row above the drawing. Use it for a part this body does not have, or for one that did not come back. An absent panel is struck through and stops taking marks, so it can never be signed off as inspected-and-clean.
• A part that was there at pickup and is not there at return drafts a damage report of type 'lost' at major severity. If the audit also found damage, it stays a damage claim and lists the missing part in the body of the report.
• A mark belongs to the PART it was placed on, not to a spot on the sheet. Switching a body's on-camera monitor or viewfinder on or off re-arranges the panels side by side, and existing marks travel with their own part rather than staying at the same place on the strip. A mark whose part is currently switched off is kept, but not drawn — switch that part back on and it reappears where it was recorded.
• Any item can be audited, not only the families that come with an audit. Switch 'Audit this item on pickup and return' on for a matte box, a kit case or anything else, then pick which family's checks it should run — that choice decides what the sheet draws and what the technician is asked. Items outside the audited families stay OFF until you switch them on.
• Naming a family never switches the audit on by itself. Marking a matte box 'checked as a filter' tells the audit WHAT it would be; the switch still decides whether it happens. That keeps a default from silently spreading to every kit you ever classified.
• Audit a single PART instead of the whole item. Each entry in the item's Components list has its own audit switch, its own family and its own shape — so a Tilta Mirage VND Kit can audit just the variable ND inside it, while the matte box itself is never audited at all. An item with one audited part shows up on delivery notes and scratch sheets even when its own switch is off.
• The audit section says so before you have added a single part: an item with no Components still shows the “Audit individual parts” box, with a line pointing at where parts come from — so “one item, one diagram” is never the impression the screen gives.
• Every audited part gets its own panel on the sheet, headed with the part's name, and its own block of function checks under that name. Two filters in one kit are checked and marked independently — a scratch recorded on the ND cannot end up on the IRND.
• One part can carry MORE than one drawing. Under an audited part, “Add diagram” gives it another: name what the drawing shows — “Rear element”, “Screen glass” — and pick its shape. Each one gets its own panel, its own marks and its own copy of the family's checks, so a scratch recorded on one piece of glass can never show up on the other. Any number of parts can each have any number of diagrams. Name every diagram: the name heads its panel, and an unnamed one is not kept.
• Switching parts on or off, adding one, or reordering the Components list never moves a mark that is already recorded: each mark remembers the part it was placed on. A mark whose part has been deleted is simply not drawn, rather than reassigned to whatever now sits in its place.
• The same audit controls are on rental-house gear, not only your own. A house item's panel has a Condition audit section with the same switch, family picker, shape picker and per-part audits, so a matte box in a house catalogue can be checked as a filter, and a kit's ND audited on its own, exactly as in your own inventory. On a linked house, a live mirror of your own Owned Gear, the panel shows the audit as text; change it in Owned Gear.
• The lens rear mount draws four locating flanges with a U groove, centred contacts and a larger inner circle. Audit pins are smaller and the glass centre larger.

Each ticked part has its own "Which checks does this audit run?" and "What does this audit draw?", the same two questions the item itself has.

• Pick Match the part, None, or another family. Match the part uses what the part is.
• None keeps the drawing and runs no function checks.
• A part picked with Notes only loses its panel and keeps its checks.
• A part ticked before this update runs no checks of its own until you pick some.
• Unticking a part forgets its picks.

A gear set is a saved bundle of items that ship together — a camera kit (body + handle + viewfinder + cage + 2 batteries + charger), a lighting kit, a sound kit. Treat a set like one logical item on a project gear list and the components flow through every downstream surface (PDF, pickup list, insurance export). The '% Discount' pricing mode has a 'Discount to a target total' helper: name the day rate you want the set to rent for and the percentage off the summed member rates is filled in for you.

• Build a set from the Owned Gear page → 'New Set'. Creating or editing a set has three steps: Set (name, notes and pricing), Items (the components from your inventory) and Insurance. Pills show a tick when a step's need is met and turn red if a save was rejected. A bar under the pills holds Back, the step name, the save status, the step's action and Next; the last step has no Next.
• The “Add items to set” search reaches the linked device, not just your own label: an item you nicknamed “A-Cam” is found by “Alexa”, “ARRI” or its category, and an item you never labelled at all is listed under its device name instead of showing an empty row. A label of your own still wins as the row title, with the device named underneath it.
• A set saves as you go. Name, prices, insurance fields, items, quantities and the lead item are written 600 ms after you stop changing them; the step bar says Saving… then Saved, and closing with Done or Escape flushes anything still pending. A set with no name or no items is the one thing that is not written: the step bar says so instead of claiming it saved.
• Cancel and Create set sit top right; after the first autosave they read Discard set and Done. On a phone they sit in a bar at the bottom. In Edit Set, Add items to set is in the step bar and changes to Done adding items.
• Export this set as a single insurance row and Exclude are switches. Lead item and Coverage scope open the app's own list, and Purchase date uses the app's date field. Nested sets show the number of units inside. Picker hint banners close with ✕ and come back when the dialog is reopened.
• If the set is already used in projects, closing it asks whether to push the new name and prices into those projects' snapshots — 'Push to all active projects' or 'Only apply to future projects'. On a phone Set availability, Set financials, Set maintenance history, Discard this set and Update existing projects are bottom sheets. The question only comes up when you actually changed something.
• Items inside a set can be dragged to reorder — grab the handle at the left of a row in the Add/Edit Set dialog. The drag is constrained to the set — no cross-set, no cross-category — so groupings stay clean. The order you leave them in is the order the set reads in everywhere: the expanded card on the Sets tab, the PDFs, the insurance export and the public gear link.
• The sets themselves are drag-reorderable on the Sets tab, using the handle at the left of each card. Your order is saved per set and survives a reload, another device and a fresh sign-in. Dragging while a search is active still moves the set correctly relative to the ones the search is hiding. Reordering never renames or re-prices anything, and dropping a set back where it started writes nothing at all.
• Expanding a set on the Sets tab lists its items, and any item that carries a components parts list shows those components as indented sub-rows under it ('• name × qty') — so you can see the whole kit down to the caps and cables without opening each item. The sub-rows are read-only here; edit a parts list on the item itself under Owned Gear → Items.
• Once a set is on a project gear-list row, each member renders as its own full, editable row — quantity, status, provider/rental assignment, camera link, details, comments, favourite, edit/remove — grouped under the set's collapsible header (name, item count, Ungroup). The compact read-only '• name × qty' listing (e.g. 'Body • Handle • Battery × 2') is now used only in the Temporary-gear view, whose members are auto-synced from time tracking. The set's components still list out on the project gear-list PDF, the owned-gear PDF, and the pickup-list PDF.
• Sub-rental Quote / Invoice / Delivery / Return PDFs gain 'Set: <name>' header rows when the items come from a project gear-set, plus per-line components.
• A set can be flagged for single-row insurance export — see the Insurance section below.
• Sets are part of your Owned Gear inventory, so Cloud Sync keeps them in step with the rest.
• A set card carries the same context actions an item row does: ★ star, calendar, financials and wrench, then edit, duplicate and delete. Each one answers for the whole package instead of for one member at a time.
• The star marks a set you reach for often. It is a marker only — it does not reorder the Sets tab, because that list is in the manual order you dragged it into. It survives reload and sync.
• The calendar opens a month grid of the set's availability: amber when some members are booked, red when the set cannot go out at all. Click a day and it names the member that blocks it and by how much — 'Komodo — 2 of 3 booked, this set needs 2'. The selected day is filled and the panel names its status. The month's counts are written out in words too, so you no longer have to hover the card's badge to read them.
• Financials shows what the package cost, what it earned, its ROI and payback, plus a per-item breakdown. Payback stays one colour. Each member counts in FULL — all three bodies' purchase price and all three bodies' revenue, even if the set uses one of them. Revenue cannot honestly be split between packages, and scaling only the cost side would flatter the ROI. Items with no purchase price are named and left out rather than counted as free.
• The wrench shows one merged service history for the set: every member's maintenance log, completed scheduled services and wear entries in a single timeline, each row naming the item it came from, with anything overdue at the top. It is read-only — scheduling and logging stay on the individual item, where the reminder and recurrence settings live.
• A set can contain another set. In the Add/Edit Set dialog, open 'Add items to set' and switch to the 'Your Sets' tab — tick a set to add it as one member, with its own quantity (2 × Light Kit). The reference stays live: change the sub-set later and every set holding it follows, with no re-listing.
• A set can never contain itself. The picker greys out any set that already reaches back to the one you are editing — directly or through a chain — and says why ('Already contains this set — adding it would loop'), so a loop cannot be saved in the first place.
• Expanding a set shows the whole tree: a nested sub-set appears as a labelled group with its own items indented beneath it, and each item still carries its components parts list. The count on the card header is the RESOLVED number of items, so a set whose single member is a nine-item sub-kit reads '9 items', not '1'.
• Pricing follows each level's own rule. A sub-kit priced at a flat €30/day contributes €30 to the parent — not the sum of its parts — and the parent's own mode (Sum, % discount or Fixed) applies on top. The same resolved items are what reach a project gear list, a sub-rental, the insurance export, the public gear link and the maintenance and ROI views.
• Deleting a set that is a member of others removes it from each parent automatically and lists it in that parent's 'Items removed from this set' banner, so no set is left pointing at something that no longer exists.
• Several sets can be handled at once: each card has a checkbox, shift-click takes the whole range between two cards, and 'Select all visible' adds everything the current search leaves on screen. The floating bar then offers the two operations a set has — Duplicate and Delete. Deleting asks first, and the individual items inside the sets are never affected. Leaving the Sets tab clears the selection.
• Fixed set price: a set priced 'Fixed' is billed ONCE as a package, not per item. Its members show 'Included in package' instead of a price, and the agreed rate appears once on the set header, labelled as the package price — on the project gear list and in a sub-rental alike. Sets priced by Sum or Percentage discount are unaffected; those price per item and always did.
• Price each item individually: the set header (and a sub-rental line's ⋯ menu) can switch one gear list or sub-rental back to per-item rates. It applies to that run only — the same set stays package-priced everywhere else — and it survives reload and sync.
• If you move a set member to another provider (sub-renting one piece), it leaves the package and is billed at that provider's rate; the package price drops by that member's share of the kit's value.

The Sets tab lays out and narrows your sets the way Individual Items does. The Sets tile at the top of the page opens it.

• Tiles and List views, with their own switch.
• Availability chips sit in the toolbar. The Filters panel holds Pricing and Has Attributes. Filters in use appear as chips.
• There is no sort: the order of sets stays manual.
• Create new set from Add to Set starts the new set with that item in it.

For ERPAM (Excel) and PDF fleet-valuation exports, an entire set can collapse into one insurance row carrying its own purchase price, replacement value, coverage scope, and policies. Useful when your insurer prefers bundle-level coverage over itemising every cable.

• Enable from the set editor → Insurance step → the 'Export this set as a single insurance row' switch.
• Set carries its own purchase price, replacement value, coverage scope, and policies — independent of the components' own values.
• ERPAM Excel and PDF fleet-valuation exports consolidate flagged sets into one row each. Serial numbers from child items are joined into the serial cell.
• A new 'Insured as set' badge appears on the set card so the bundle status is obvious in the list.
• Per-item 'Exclude from set in insurance export' switch: if one specific item needs to flow through the normal per-item insurance path while the rest of the set goes as a single row, exclude just that one item.

A bulk-fill wizard in the Owned Gear header's More menu that finds every item missing a specific attribute and lets you fill them all from one screen — no item-by-item drilldown.

• More → 'Add Missing Data' opens a dialog with a searchable attribute picker.
• Attributes are grouped into eight sections — Identity, Purchase, Condition, Valuation, Logistics, Rental, Maintenance, Media & Notes — with a live 'N items missing' counter per attribute.
• Pick the attribute you want to fill (e.g. 'Serial Number' or 'Purchase Price') — the Fill view groups the missing-items list by device and lets you type values inline.
• Complex attributes (condition log, components, photo, scratch sheet, policies) open the full per-item editor instead of inline editing. Open editor lands on the step that holds the field, and the item unlocks as soon as the editor closes.
• Tap the info icon on an attribute to read what it means. From here, Select Device links one device.

'Print Labels' in the Owned Gear header prints Avery label sheets for the items the page currently shows. Each item also has its own QR label. Both print through your browser's print dialog.

• 'Print Labels' opens 'Print Gear Labels' with the items the page shows right now — narrow the list with search or filters first.
• Two steps: Select (tick the items) and Customize (template, start position and the label text). Ticks and settings stay when you close and reopen.
• Avery Template: L7160 (3×7), L7163 (2×7), L4743 (2×6) or the square 60x60-S (3×4). Start Position (Skip) lets you reuse a partly printed sheet.
• Label text: Top Line (Production Name, or the 1st AC number with the words 1st AC in front of it, which a project fills from its crew), Camera Letter with its colour and Letter Size, Owner / Rental and Phone Number. The first colours are your camera colours from Settings. Owner and phone are filled from your profile; every field stays editable.
• Print alignment nudges the whole sheet by a top and left offset when your printer feeds off-centre: use the sliders or type the exact value in millimetres.
• Printing opens the browser's print dialog — pick your printer, or save as PDF there. It is not available in the iPhone, iPad or Android app.
• The Avery labels carry text only. For a scannable label, use the item's QR label: Edit Gear → Parts & log → QR Code Label → 'Print Label'. A set has its own 'Print Set Label'.
• A project's Rental tab opens the same dialog for that job's gear list ('Print Gear Labels'), with a 'Cases only' filter.

1. Owned Gear → search or filter down to the gear you want labelled → 'Print Labels'.
2. Select: tick the items, then Next.
3. Customize: choose the Avery Template and start position, fill in Production Name, Camera Letter and contact details.
4. Click 'Print labels' and print on the matching label sheet.

Export PDF shows a live preview of the gear list before you download it, and lets you choose the order its category sections print in. A rental house's Gear tab opens the same dialog.

• The owned gear PDF uses the same design as the gear list PDF: your logo, your name as the title, category cards, and each following page names its category in the head.
• Print category boxes turns the cards on or off; it is shared with the gear list PDF on this device. Export sits top right; close with ✕ or Escape.
• Pick All Items, By Category or By Item. The preview beside the options redraws a moment after every change, with every page shown and numbered.
• On a rental house, By Category lists the PDF's sections, and a house item's own Category decides its section. House PDFs print the house's logo and accent, or the account's.
• The preview is exactly what Export downloads: the same items, sections, order, title and accent colour.
• Category order lists the sections this export will print, in print order. Drag a row by its handle to move that section.
• Your order is remembered on this device for the next export — from Owned Gear, from any rental house's Gear tab, and for the report on a rental house's Dashboard tab.
• Categories you have not placed yet — for example after adding a new kind of gear — print after the ones you ordered, in the usual Cameras → Lenses → Monitors order.
• Reset puts the default hardware order back.
• On a phone the dialog shows one column at a time: switch between Options and Preview at the top.

1. Owned Gear → More → Export PDF.
2. Choose All Items, By Category or By Item and check the preview.
3. Drag the categories under Category order into the order you want.
4. Press Export.

The dialogs an item opens from its row, its ⋯ menu or the bulk bar.

• Select Device: turn on "Showing all devices" to include the stock catalogue. Favourites and recently used stay on top. Pick several and Owned Gear walks you through them, "1 of 2".
• Calendar: the utilisation strip follows the month shown. Tap a day on a phone to read it. Upcoming bookings shows only bookings that have not ended, soonest first. Export ICS is off until the item has a booking and tells you how the export went.
• Financial Performance shows payback up to 100 %. Privacy mode hides amounts and the rental history.
• Bulk edit: turn on the switch of each field to change. Update Condition always shows the notes field.
• Move gear: the report lists every reference that will be detached.