Help & Documentation

Offline-first guidance for safe gear lists.

Sharing & Production Hub

Public, read-only share links for production schedules

The Production Dashboard generates public share links so crew, producers, and external stakeholders can view a project's schedule, locations, and crew without logging in. Links are read-only and can be expiry-bounded or revoked.

What Gets Shared

A read-only public page with the production-essential info — no gear list, no rates, no contacts beyond crew.

  • Shoot dates and date range.
  • Shoot locations with names and timezones.
  • Crew with names or roles (capped to the first 5 entries) — never their rates.
  • Nothing else — full gear lists and financial details are not exposed.
Tips
  • Recipients don't need an account.
  • Each project carries its own link — revoking one doesn't affect others.
  • The link includes a cryptographic token, so guessing valid URLs isn't practical.

Creating a Share Link

Per project, from the Production Dashboard.

  1. Open the Production Dashboard and select the project to share.
  2. Click 'Share'. The 'Share Schedule' dialog opens.
  3. Click 'Create Share Link'. The link is created with an expiry of 30 days.
  4. To change that, pick 7 days, 30 days, 90 days or Never under Expiry and click 'Update expiry'. The period counts from today.
  5. Copy the link, or show the QR code, and send it via your usual channel (email, WhatsApp, Signal, etc.).
Tips
  • Set the expiry a few days after the last shoot day — the crew may need to refer back during wrap, but indefinite exposure isn't healthy.
  • The page reflects real-time data — edits inside the app appear immediately on the shared page.
  • If shoot dates aren't entered yet, the page will look empty. Generate after the schedule is firm enough to be useful.
Common Pitfalls
  • Sharing a link before entering shoot dates — recipients see an empty calendar.
  • Setting the expiry to Never — the link stays live until you revoke it.
  • Sharing the wrong project's link — confirm the project name before copying.

What Recipients See

Read-only, mobile-responsive, no-login.

  • Production Schedule — total shoot days and date range.
  • Shoot Dates — each as a badge.
  • Locations — names and timezones.
  • Crew — first 5 entries, name or role only (no rates), and how many more crew members there are.
  • Shooting Schedule — when the project has one: each day with its scenes and its number of shots.
  • Data updates in real time — edits in the app show up on the shared page on next refresh.
Tips
  • Layout is mobile-responsive — usable on a phone at the location.
  • Recipients open the URL directly or scan the QR code from the share dialog; no special app is needed.
  • The page uses the same visual language as the main app.

Styling the Gear Catalogue Link

The public gear link (/rh/…) carries your own logo, colour and typography — and you can look at it before you send it.

  1. Open Owned Gear → Share my gear, or a rental house → Public link.
  2. Under Branding, pick the logo source: your account logo, or upload one just for this link.
  3. Pick the brand colour from the swatches, the colour wheel, or by typing a hex code such as #10b981.
  4. Pick a Typeface — each option is shown in the face it selects, so you can judge it by eye.
  5. Pick a Text size — Compact, Default, Large or Extra large.
  6. Click 'Preview link' to see the real page, including changes you have not saved yet, and switch between the phone and desktop widths.
Tips
  • The preview is read-only — the request button is inert, so you cannot accidentally send yourself a gear request.
  • Every typeface uses fonts already on the reader's device, so the link stays fast and works offline. Nothing is downloaded from a font service.
  • Larger text sizes are worth previewing at the phone width: most people open a gear link on a phone.
  • Leave the brand colour unset and the link follows the visitor's own light / dark / pink choice instead.
Common Pitfalls
  • Expecting a font that is not in the list — custom uploaded fonts are not supported.
  • Judging the look only at desktop width when the recipient will open it on a phone.
  • Setting a very light brand colour and expecting white text — the header picks the readable text colour for you, so it will flip to near-black.

Managing & Revoking Links

Each project's link is managed in the 'Share Schedule' dialog on the Production Dashboard.

  • Open 'Share' for a project to see its link and when it expires.
  • Pick a new period under Expiry and click 'Update expiry' to extend or shorten access.
  • 'Generate new link' — the old URL is invalidated; a new one is issued.
  • 'Revoke link' ends all access. It needs a connection: while you are offline the link keeps working and the app says so.
  • A revoked link stops opening on your other devices too: when online, the link is checked with the server first.
Tips
  • Use 'Generate new link' if a link was shared with the wrong person — the old URL stops working.
  • Sweep links after wrap as part of project closing hygiene.
  • Expired links cannot be reactivated — generate a new one if access is needed again.
Common Pitfalls
  • Forgetting to revoke after wrap — old data stays accessible.
  • Generating a new link without telling the crew — the old URL no longer opens for them.
  • Setting an expiry too early — link dies mid-production.

Security Model

Read-only public links + cryptographic tokens.

  • Each link carries a unique cryptographic token. Brute-forcing a valid URL isn't realistically possible.
  • Shared pages only expose schedule, locations, and crew — never the full gear list or financial data.
  • Links can be set to expire or revoked at any time. A project in the Trash is not shown.
  • No login is needed to view, which is convenient but means anyone with the URL gets access.
Tips
  • Share through private channels (encrypted messages, direct email) — avoid public social media.
  • Always set an expiry date.
  • If a link is compromised, use 'Generate new link' immediately.

Shared links are read-only and limited in scope. For editing collaboration with crew, see 'Collaboration' and 'Connected Crew'.

Was this helpful?

Related Topics

See also