Help & Documentation

A chronological, filterable feed of every logged event across your owned gear.

• Chronological event feed (newest first).
• Event types that appear today: Rented Out, Returned, Maintenance and Repair. Purchase and Project Use are declared filter types, but nothing writes them yet.
• Filter by event type — useful for 'show me only the maintenance entries' style queries.
• Filter by gear item and by date range to narrow the feed.
• Renting an item out via a sub-rental automatically logs Rented Out and Returned events for that item — no manual entry needed.

Each type has a distinct visual indicator. Filtering by type narrows the feed.

Rented Out

— The item was rented out — e.g. a sub-rental transaction referencing it. Shows the counterpart and dates.

Returned

— The item came back from a rental. Pairs with the matching Rented Out event.

Maintenance

— Service or preventive maintenance, logged with Log Maintenance: gear item, type, date, service provider, cost and notes.

Purchase

— Declared as a type and offered as a filter, but nothing writes a Purchase event yet — the purchase date lives on the Owned Gear item.

Repair

— Logged the same way as Maintenance with the type Repair; it shows in red instead of yellow.

Project Use

— Declared as a type and offered as a filter, but nothing writes a Project Use event yet. Project usage counts toward utilisation from the project's shoot periods instead.

When you create a sub-rental transaction that references an owned-gear item, the timeline picks it up automatically. Same for status changes and returns.

• Sub-rental status changes create the events automatically: a Rented Out event when the rental goes active, a Returned event when it comes back — keyed to the owned-gear item.
• The days those events cover feed the utilisation figures — the per-item utilisation rate in Own Gear ROI, and the fleet-wide figure on the Sub-rentals and Production Dashboard pages. Revenue does not: the amount on a Rented Out event is that event's own figure, while the revenue and ROI totals in Own Gear ROI are computed from the sub-rentals and project bookings directly.
• How much a Rented Out event says an item earned depends on the rental's pricing basis: Per item multiplies that line's price by the booked days, while Daily rate, Daily · days used and Fixed price price the deal as a whole and split it across the items in proportion to what each is worth — anything that goes out inside an item counted with it. A Daily · days used deal whose day count has not been agreed yet shows €0, because nothing has been billed.

Maintenance entries are added from the Gear History view on the Sub-rentals page.

1. Open the Sub-rentals page and switch to the Gear History view.
2. Click 'Log Maintenance'.
3. Pick the gear item it applies to (or leave it as 'No specific item').
4. Pick the type (Cleaning, Firmware Update, Repair, Calibration, Inspection, Other).
5. Add the date, service provider, cost and notes about parts replaced or issues found.
6. Click 'Save Record'.

Per-item cumulative repair + maintenance spend, summed from every logged Maintenance and Repair event.

• Each Maintenance/Repair event has an optional cost field.
• A logged event is also written to that item's maintenance log in Owned Gear — the one place the ROI view reads costs from.
• Those costs roll up into each item's total cost of ownership in the Own Gear ROI view.
• Total Cost of Ownership = Purchase Price + Cumulative Maintenance/Repair.
• Compare TCO against sub-rental revenue for an honest ROI figure.
• Escalating repair costs on aging gear is a strong sell-or-keep signal.

The Gear Timeline is only the event feed — it doesn't compute utilisation or ROI. Those figures are derived from the same events and shown in the Own Gear ROI and Analytics views.

• Utilisation rate, deployment counts, average rental duration, revenue, and days-since-last-use are shown in Own Gear ROI (Analytics → Owned-Gear ROI card), not on the timeline.
• The timeline supplies the Rented Out and Maintenance events those numbers count. Project usage comes from the projects' shoot periods directly, not from timeline events.
• Use the timeline to audit what happened; use Own Gear ROI to read the rolled-up numbers.

• Toggle event types on/off to filter the feed.
• An event from a sub-rental has 'View Rental', which opens that rental. When the feed is narrowed to one rental, 'Clear' shows everything again.
• Newest first by default (chronological reverse).
• Long timelines are paginated at 10 events per page — use Previous / Next to page through them.